Privacy Policy

HeadHunterAI ("we," "us," or "our") operates the website myheadhunter.ai and the Onyx Portal application (collectively, the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

1. Information We Collect

We collect information you provide directly to us, including:

• Account information: name, email address, phone number, and password when you create an account.
• Profile and career information: resume, work history, job preferences, target roles, salary expectations, and other details you share during onboarding or strategy calls.
• Payment information: billing address and payment method details processed through our third-party payment processor (Stripe). We do not store full credit card numbers.
• Communications: messages, feedback, and correspondence you send to us.

We also automatically collect certain information when you use our Service:

• Usage data: pages visited, features used, click patterns, and time spent on the Service.
• Device information: browser type, operating system, IP address, and device identifiers.
• Cookies and tracking: we use cookies, pixels, and similar technologies to analyze usage and improve our Service.

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our Service, including sourcing roles and submitting job applications on your behalf.
• Communicate with you about your campaign, account, and Service updates.
• Process payments and manage your subscription.
• Analyze usage trends to improve our products and user experience.
• Send marketing communications (with your consent), which you can opt out of at any time.
• Comply with legal obligations and enforce our terms.

3. How We Share Your Information

We do not sell your personal information. We may share your information with:

• Employers and job platforms: we submit your resume and application materials to prospective employers as part of our core service. This is the primary purpose of the Service.
• Service providers: third-party vendors who help us operate our business (payment processing, email delivery, analytics, hosting).
• Legal requirements: when required by law, regulation, legal process, or governmental request.
• Business transfers: in connection with a merger, acquisition, or sale of assets.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including encryption of sensitive data in transit and at rest. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with our Service. If you cancel your account, we will delete or anonymize your data within 90 days, unless we are required to retain it for legal or compliance purposes.

6. Your Rights

Depending on your location, you may have the right to:

• Access, correct, or delete your personal information.
• Object to or restrict certain processing of your data.
• Request a portable copy of your data.
• Withdraw consent where processing is based on consent.

To exercise any of these rights, please contact us at support@myheadhunter.ai.

7. Cookies

We use cookies and similar tracking technologies to collect usage data and improve our Service. You can control cookies through your browser settings. We use the following types of cookies:

• Essential cookies: required for the Service to function properly.
• Analytics cookies: help us understand how visitors interact with our website (Google Analytics, PostHog).
• Marketing cookies: used to deliver relevant advertisements (Meta Pixel, Google Ads).

8. Third-Party Links

Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

9. Children's Privacy

Our Service is not directed to individuals under 18. We do not knowingly collect personal information from children. If we learn that we have collected data from a child, we will take steps to delete it promptly.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and updating the "Last updated" date. Your continued use of the Service after changes are posted constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy, please contact us at: support@myheadhunter.ai